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Manual Sections
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1. Facility Profile
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2. Governance Policies
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3. HR & Staffing
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4. Health & Medication
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5. Safety & Environment
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6. Behaviour & Care
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7. Record Keeping
Child Care Facility Governance Manual
Compliance Policies based on BC Child Care Licensing Regulation (332/2007)
Generated:
1. Facility Profile & Licensing Details
Facility Name
Facility License Number
Facility Physical Address
Licensee / Corporate Entity
Facility Manager / Director
Approved Care Programs & Capacity
Total Licensed Maximum Capacity
Licensed Care Categories
Group Child Care (Under 36 Months)
Group Child Care (30 Months to School Age)
Preschool (30 Months to School Age)
Group Child Care (School Age)
Multi-Age Child Care
2. Governance & Parent Policies
Statement of Philosophy
Reg. Sec. 55(1)(a)
Guiding principles and pedagogical approach of the program.
Repayment Agreement & Fee Policy
Reg. Sec. 55(1)(b)
Fee structures, deposit handling, and repayment terms.
Confidentiality & Access Policy
Reg. Sec. 59
Ensuring child records are kept confidential and parents are granted access.
3. Human Resources & Staffing Policies
Staff Qualifications & Hiring
Reg. Div 3
Mandatory character, qualification, and background check requirements.
Staff-to-Child Ratios & Coverage
Reg. Sec. 34 & Sch. G
Exact ratios required and how they are maintained during breaks/absences.
4. Health, Illness & Medication
Illness & Exclusion Policy
Reg. Sec. 57
Criteria for exclusion due to illness, isolation protocols, and return rules.
Medication Administration
Reg. Sec. 58
Rules regarding parent consent, storage, packaging, and logging.
Reportable Incidents
Gen. Reg. Sch. H
Protocols for reporting critical incidents to licensing within 24 hours.
5. Safety & Physical Environment
Emergency Evacuation & Drills
Reg. Sec. 22 & 23
Frequencies for fire/earthquake drills, safe meeting points, and kits.
Facility Space & Maintenance
Reg. Div 2 & Sec. 16
Space minimums, hazard removal, and water temperature maximums.
Safe Release of Children
Reg. Sec. 49
Protocols to ensure children are only released to authorized individuals.
6. Behaviour Management & Care Programs
Behavioural Guidance Policy
Reg. Sec. 51 & Sch. B
Forbidding physical punishment, emotional abuse, and basic need deprivation.
Nutrition & Food
Reg. Sec. 48
Compliance with Canada's Food Guide, safe water, and allergy management.
Active Play & Screen Time
Reg. Sec. 44 & 46
Minimum daily active play and limits on sedentary screen usage.
Safe Sleep & Rest
Reg. Sec. 45 & 46
Equipment spacing (46cm) and acknowledging no sleep deprivation.
7. Required Record Keeping Checklists
A. Facility Records
Log of monthly fire drills and annual earthquake drills.
Log of all minor injuries and reportable incidents.
Log of all medications administered (date, time, dosage, signature).
Daily attendance records tracking exact arrival and departure times.
B. Employee / Staff Files
Clear Criminal Record Check (updated every 5 years).
Copy of valid ECE / IT / ECEA Certificates.
Valid Child Care First Aid Certificate.
Physician's note confirming physical/mental capability to care for children.
Three positive character/professional references.
C. Child Registration Files
Full legal name, DOB, and current photograph of the child.
Parent/Guardian contact info & emergency contacts.
List of persons authorized to pick up the child.
Care Card number, known allergies, and immunization records.
Signed consent for emergency medical treatment and off-site excursions.
